Harvard-Educated PayPal Experts | FT Fast 500

Streamline Global Payments with PayPal

Integrate PayPal with your business systems for seamless international payment processing, automated reconciliation, and multi-currency management. Our PayPal integration specialists help Australian businesses connect payment data with accounting, e-commerce, and CRM platforms.

400M+

Active Accounts

200+

Markets Supported

Currencies

99.99%

Platform Uptime

Automate Your PayPal Integration View Integration Options

Why Integrate PayPal with Your Business Systems?

Global Reach

Accept payments from 200+ markets in 25 currencies. PayPal handles currency conversion, buyer protection, and international compliance so you can sell globally without complexity.

Automatic Reconciliation

End the PayPal reconciliation nightmare. Transactions, fees, currency conversions, and settlements flow directly to your accounting software with complete accuracy.

Dispute Management

Track PayPal disputes and chargebacks automatically. Get alerts, update order statuses, and maintain accurate revenue recognition even with payment holds.

Systems We Connect with PayPal

Xero

QuickBooks

MYOB

Shopify

WooCommerce

Magento

BigCommerce

HubSpot

Salesforce

Zapier

Plus 100+ more systems - if you use it, we can integrate it with PayPal

How PayPal Integration Works

Connect Your Systems

We securely connect PayPal with your other business applications using official APIs and best practices.

Map Your Data

Configure how data flows between systems - which fields map where, what triggers sync, and business rules.

Automate Forever

Once configured, data flows automatically 24/7. Monitor with dashboards and alerts for complete peace of mind.

Data Flow Architecture

Here's how data flows between PayPal and your connected systems:


┌─────────────────┐     ┌─────────────────┐     ┌─────────────────┐
│  PayPal Buyer   │────▶│     PayPal      │────▶│   Your Store    │
│   (Customer)    │     │    Platform     │     │  (Order Status) │
└─────────────────┘     └────────┬────────┘     └─────────────────┘
                                 │
                                 ▼
                        ┌─────────────────┐
                        │   Integration   │
                        │     Layer       │
                        └────────┬────────┘
                                 │
              ┌──────────────────┼──────────────────┐
              ▼                  ▼                  ▼
     ┌─────────────────┐ ┌─────────────────┐ ┌─────────────────┐
     │   Accounting    │ │      CRM        │ │   Fulfillment   │
     │  (Xero/QBO)     │ │   (HubSpot)     │ │    System       │
     └─────────────────┘ └─────────────────┘ └─────────────────┘

Data Flow:
1. Customer pays via PayPal
2. PayPal confirms payment → order updates
3. Integration captures transaction details
4. Accounting receives sales + fees + settlement
5. CRM receives customer payment activity
6. Fulfillment triggered on payment confirmation

Common Field Mappings

Source Field	Target Field	Notes
transaction_id	Payment Reference	PayPal transaction ID
gross_amount	Invoice Total	Full amount before fees
fee_amount	PayPal Fees (Expense)	Processing fees
net_amount	Receivable/Settlement	Amount to be settled
payer_email	Customer Email	For customer matching
currency_code	Transaction Currency	Original currency
exchange_rate	Conversion Rate	If currency converted
invoice_id	Order Reference	Links to your order

Example API Response

Sample data structure when syncing from PayPal:

// PayPal Webhook - Payment Completed
{
  "event_type": "PAYMENT.CAPTURE.COMPLETED",
  "resource": {
    "id": "CAP-1234567890",
    "status": "COMPLETED",
    "amount": {
      "currency_code": "AUD",
      "value": "150.00"
    },
    "seller_receivable_breakdown": {
      "gross_amount": {
        "currency_code": "AUD",
        "value": "150.00"
      },
      "paypal_fee": {
        "currency_code": "AUD",
        "value": "4.65"
      },
      "net_amount": {
        "currency_code": "AUD",
        "value": "145.35"
      }
    },
    "invoice_id": "INV-2024-001",
    "custom_id": "ORDER-12345",
    "create_time": "2024-01-15T10:30:00Z"
  }
}

// PayPal Dispute Created
{
  "event_type": "CUSTOMER.DISPUTE.CREATED",
  "resource": {
    "dispute_id": "DIS-ABC123",
    "reason": "MERCHANDISE_OR_SERVICE_NOT_RECEIVED",
    "status": "WAITING_FOR_SELLER_RESPONSE",
    "disputed_transactions": [{
      "buyer_transaction_id": "TXN-123",
      "seller_transaction_id": "CAP-1234567890"
    }],
    "dispute_amount": {
      "currency_code": "AUD",
      "value": "150.00"
    }
  }
}

AI & Custom Integration Examples

Beyond system-to-system connections, we build custom AI solutions and interfaces powered by PayPal data.

Dispute Prediction

AI analyzes transaction patterns to predict likely disputes before they happen. High-risk orders flagged for additional verification. "This order matches patterns of 73% of disputed transactions - recommend identity verification."

Currency Timing Optimizer

AI monitors exchange rates and suggests optimal times to convert PayPal balances. "AUD strengthening - recommend converting USD balance today. Estimated savings: $234 vs waiting."

Fraud Pattern Detection

Machine learning identifies suspicious transaction patterns across your PayPal activity. Multiple orders to same address, velocity checks, and unusual buyer behavior trigger alerts before shipping.

Cash Flow Forecasting

AI predicts PayPal settlement timing and amounts for cash flow planning. Accounts for processing times, holds, currency conversions. "Expected PayPal deposits this week: $12,340 AUD."

Integration Prerequisites

Before starting your PayPal integration, ensure you have:

PayPal Business account (not Personal)
API credentials from PayPal Developer Dashboard
Webhook endpoints configured (we provide URLs)
Accounting software with PayPal clearing account setup
Multi-currency enabled if accepting international payments
Understanding of your fee structure (varies by volume/type)

Common Issues & Solutions

Transactions missing in sync

Fee amounts not matching statements

Settlement timing confusion

Currency conversion discrepancies

Disputes not updating correctly

Real Results from PayPal Integration

“We sell to 30 countries. The PayPal integration handles all our currency conversions and reconciliation automatically. What used to take days now happens overnight.”

Australian Export Co

E-commerce, Brisbane, QLD