Harvard-Educated n8n Experts | FT Fast 500

Open Source Automation Power n8n

n8n is a powerful open-source workflow automation platform that gives you full control over your data and integrations. Unlike closed platforms, n8n can be self-hosted for complete data privacy, extended with custom code, and connected to virtually any system through its flexible architecture. Our n8n implementations help businesses build sophisticated automations that go beyond what template-based tools allow - complex branching logic, custom API integrations, and workflows that perfectly match your processes.

350+
Native integrations
Self-host
Available
Custom
Code support
Unlimited
Executions

Why Integrate n8n with Your Business Systems?

Full Data Control

Self-host n8n on your own infrastructure. Your data never leaves your servers - critical for businesses with strict data sovereignty requirements or sensitive information.

Developer Flexibility

Write custom JavaScript or Python within workflows. Connect to APIs without waiting for official integrations. Build exactly what you need without platform limitations.

Cost Effective at Scale

No per-task pricing means complex workflows with many steps don't cost more. Self-hosted option eliminates subscription costs entirely for unlimited usage.

Popular n8n Integration Solutions

Connect n8n with your entire business ecosystem

Custom API Integrations

Build integrations between systems that don't have native connectors. n8n's HTTP nodes and custom code allow connecting to any API-enabled system.

  • Any REST API connection
  • Custom authentication handling
  • Complex data transformation
  • Error handling and retries

Data Processing Pipelines

Process large datasets with complex transformations. Parse files, clean data, aggregate from multiple sources, and load into destination systems.

  • CSV/JSON/XML parsing
  • Data cleaning and validation
  • Multi-source aggregation
  • Database loading

AI Workflow Integration

Connect AI services like OpenAI, Claude, and local LLMs into business workflows. Build intelligent automation with decision-making capabilities.

  • LLM integration (OpenAI, Claude)
  • Document processing with AI
  • Intelligent routing
  • Content generation workflows

Complex Business Logic

Build workflows with sophisticated branching, loops, and error handling that simple automation tools can't handle.

  • Multi-branch conditions
  • Loop and batch processing
  • Error handling workflows
  • Sub-workflow orchestration

Systems We Connect with n8n

Any REST API
OpenAI
Claude
Slack
Google Workspace
Microsoft 365
PostgreSQL
MySQL
MongoDB
AWS
Google Cloud

Plus 100+ more systems - if you use it, we can integrate it with n8n

How n8n Integration Works

1

Connect Your Systems

We securely connect n8n with your other business applications using official APIs and best practices.

2

Map Your Data

Configure how data flows between systems - which fields map where, what triggers sync, and business rules.

3

Automate Forever

Once configured, data flows automatically 24/7. Monitor with dashboards and alerts for complete peace of mind.

Data Flow Architecture

Here's how data flows between n8n and your connected systems:

┌─────────────────┐     ┌──────────────────┐     ┌─────────────────┐
│    Trigger      │     │       n8n        │     │   Destination   │
│  (Webhook/Poll) │────▶│  Workflow Engine │────▶│    Systems      │
└─────────────────┘     └──────────────────┘     └─────────────────┘
        │                        │                        │
        │                        ▼                        │
        │               ┌──────────────────┐              │
        │               │  Data Pipeline   │              │
        │               │  • Transform     │              │
        │               │  • Branch logic  │              │
        │               │  • Custom code   │              │
        │               └──────────────────┘              │
        │                        │                        │
        ▼                        ▼                        ▼
   ┌─────────┐            ┌─────────────┐          ┌──────────┐
   │Incoming │            │  Process &  │          │  Update  │
   │  Event  │            │  Enrich     │          │  Systems │
   └─────────┘            └─────────────┘          └──────────┘

Example: Multi-System Customer Sync Workflow
═════════════════════════════════════════════
1. Webhook receives new customer from website form
2. n8n validates and cleans input data
3. Check if customer exists in CRM (HubSpot)
4. Branch: New customer → create record
5. Branch: Existing → update with new info
6. Sync customer to accounting system (Xero)
7. Create contact in email platform (Mailchimp)
8. Send Slack notification to sales team
9. Log activity to internal database

Common Field Mappings

Source FieldTarget FieldNotes
Webhook.Input.emailHubSpot.Contact.emailPrimary identifier
Webhook.Input.nameHubSpot.Contact.firstname/lastnameSplit full name
Webhook.Input.companyHubSpot.Company.nameCompany association
Webhook.Input.phoneHubSpot.Contact.phonePhone number
HubSpot.Contact.idXero.Contact.ContactIDCross-reference ID
Webhook.Input.emailMailchimp.Member.emailEmail list sync
n8n.Execution.idDatabase.Log.execution_idAudit trail
n8n.Execution.timestampDatabase.Log.created_atExecution time
Error.messageSlack.Message.textError notifications
HubSpot.Contact.ownerSlack.Message.mentionOwner notification

Example API Response

Sample data structure when syncing from n8n:

// n8n - Workflow Definition (JSON Export)
{
  "name": "Customer Sync - Website to CRM",
  "nodes": [
    {
      "name": "Webhook",
      "type": "n8n-nodes-base.webhook",
      "parameters": {
        "httpMethod": "POST",
        "path": "new-customer",
        "responseMode": "responseNode"
      },
      "position": [250, 300]
    },
    {
      "name": "Validate Data",
      "type": "n8n-nodes-base.function",
      "parameters": {
        "functionCode": "// Clean and validate input\nconst email = items[0].json.email?.toLowerCase().trim();\nconst name = items[0].json.name?.trim();\n\nif (!email || !email.includes('@')) {\n  throw new Error('Invalid email address');\n}\n\nreturn [{\n  json: {\n    email,\n    firstName: name?.split(' ')[0] || '',\n    lastName: name?.split(' ').slice(1).join(' ') || '',\n    company: items[0].json.company || '',\n    source: 'website_form'\n  }\n}];"
      },
      "position": [450, 300]
    },
    {
      "name": "Search HubSpot",
      "type": "n8n-nodes-base.hubspot",
      "parameters": {
        "operation": "search",
        "filterGroups": [
          {
            "filters": [
              {
                "propertyName": "email",
                "operator": "EQ",
                "value": "={{ $json.email }}"
              }
            ]
          }
        ]
      },
      "position": [650, 300]
    },
    {
      "name": "Check Exists",
      "type": "n8n-nodes-base.if",
      "parameters": {
        "conditions": {
          "number": [
            {
              "value1": "={{ $json.total }}",
              "operation": "larger",
              "value2": 0
            }
          ]
        }
      },
      "position": [850, 300]
    },
    {
      "name": "Create in HubSpot",
      "type": "n8n-nodes-base.hubspot",
      "parameters": {
        "operation": "create",
        "email": "={{ $json.email }}",
        "additionalFields": {
          "firstName": "={{ $json.firstName }}",
          "lastName": "={{ $json.lastName }}",
          "company": "={{ $json.company }}"
        }
      },
      "position": [1050, 400]
    },
    {
      "name": "Sync to Xero",
      "type": "n8n-nodes-base.xero",
      "parameters": {
        "operation": "create",
        "resource": "contact",
        "name": "={{ $json.firstName }} {{ $json.lastName }}",
        "emailAddress": "={{ $json.email }}"
      },
      "position": [1250, 300]
    }
  ],
  "connections": {
    "Webhook": {
      "main": [[{ "node": "Validate Data", "type": "main", "index": 0 }]]
    },
    "Validate Data": {
      "main": [[{ "node": "Search HubSpot", "type": "main", "index": 0 }]]
    }
  }
}

AI & Custom Integration Examples

Beyond system-to-system connections, we build custom AI solutions and interfaces powered by n8n data.

Intelligent Document Processing

n8n workflows integrate with AI services to extract data from documents. Invoices, receipts, contracts - AI reads and extracts structured data that flows to business systems automatically.

AI-Powered Content Generation

Connect LLMs like Claude or GPT-4 to generate content triggered by business events. Product descriptions, email responses, social posts - all generated contextually and routed appropriately.

Smart Data Enrichment

AI analyzes incoming data to classify, categorize, and enrich records. Lead scoring, sentiment analysis, intent detection - adding intelligence at the automation layer.

Anomaly Detection Workflows

Machine learning models identify unusual patterns in data flows. Alert on suspicious transactions, unexpected data changes, or process deviations before they cause problems.

Integration Prerequisites

Before starting your n8n integration, ensure you have:

  • Server infrastructure (Docker-capable VPS, AWS, GCP, or Azure)
  • Basic understanding of APIs and webhooks
  • API credentials for systems you want to connect
  • Domain and SSL certificate for webhook endpoints
  • PostgreSQL database for workflow data (recommended)
  • Team member comfortable with workflow building

Common Issues & Solutions

Webhook not receiving data

Workflow failing silently

Memory errors on large data

Credentials not working

Performance degradation

Real Results from n8n Integration

We moved from Zapier to self-hosted n8n when our automation costs exceeded $1,500/month and we needed data privacy for healthcare information. Now we run unlimited workflows on our own servers with HIPAA-compliant data handling.

Healthcare SaaS

Technology, Sydney

Frequently Asked Questions

Should I use n8n or Zapier/Make?

How do you deploy n8n?

Can n8n replace our existing automation tools?

What about n8n performance and reliability?

How technical do we need to be to use n8n?

Ready to Connect n8n with Everything?

Join hundreds of businesses saving hours weekly with n8n integration